Discounted RDA Toolkit & Kanopy, Historic Newspapers, Upcoming Workshops, and More News from the NY 3Rs
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Newsletter - May 2015


I2NY Summit
ICOLC Conference
ESDN Update
New York Historic Newspapers

RDA Toolkit Discount
Kanopy Streaming Discount
CE & Upcoming Webinars
NY Heritage Featured Collection

I2NY 2015 Summit Held in Saratoga Springs In May


The NY 3Rs sponsored the second I2NY summit on May 11 and 12 at the Gideon Putnam Resort & Spa in Saratoga Springs. A great location to network,  learn, and imagine the possibilities of expanding and improving New York’s information infrastructure.  Seventy people attended the two day event.  After a short welcome by facilitator Tom Clareson of LYRASIS and Sheryl Knab, Executive Director at WNYLRC, 10 Pecha Kuccha-style sessions called Lightning Rounds provided updates on the six main initiatives that got their start from the 2012 I2NY Summit and four additional initiatives that have been developed or explored since 2012 and have potential for scaling.

  • Kerri Willette, manager of the Empire State Digital Network (ESDN) provided an update on DPLA’s harvesting of New York’s digital collections including New York Heritage.  

  • Kathy Miller, Executive Director at RRLC provided an update on the Library as Publisher initiative.

  • Kathleen Gundrum, Executive Director at CDLC provided an update on the Communications Clearinghouse initiative.

  • Mary-Carol Lindbloom, Executive Director at SCRLC provided an update on Library Assessment and Return on Investment initiative.

  • John Hammond, Executive Director at NNYLN spoke about the Enhancing Access to Research Databases initiative as well as the New York Historic Newspapers online newspapers portal and shared that the sight includes more than 4 million newspaper pages.

  • Debby Emerson, Executive Director at CLRC provided an update on Staffing Innovations.

  • Deirdre Joyce, Assistant Director and Digital Services Manager, CLRC provided an update on the NY EAD Project or what is now called Empire Archival Discovery Cooperative.  

  • Nicole Collello, Coordinator for Information Access and Delivery Projects at the University at Buffalo provided an update on the Empire Shared Collection, and initiative first reported on at the 2012 I2NY summit.  Nicole said the project is looking for new participants.

  • Finally, Robert Drake, Technology operations Manager at the Mid-Hudson Library System spoke about the possibilities of a state-wide union catalog and what that might look like.  

Micah May from the New York Public Library provided an overview on NYPL’s National Digital Platform initiative to support library e-content acquisition and distribution.  Day 1 Keynote speaker Peter Morville, Semantics Studio, provided a provocative talk about how everything is connected from code to culture.  Author of Intertwingled, Morville took the audience on a tour of information architecture and organizational strategy. The final Keynote on Day 2 was Nate Hill from the Chattanooga Public Library and soon to become Executive Director of the METRO library council provided a look at how Chattanooga Public Library capitalized on the Open Data movement and how other library organizations at the local, state, and federal level are doing the same.

Summit participants were kept busy on day 2 providing assessment and recommendations on existing and future initiatives to fill in the gaps of the New York Information Infrastructure.  The participants also brainstormed ideas to determine what pieces were still missing from the information infrastructure and what resources and ownership were needed. Finally, voting took place to identify which initiatives should move forward for consideration by the NY 3Rs.  Want to know top choices? Next steps? Look for them soon in the Final Report which will be issued this summer.

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ICOLC Conference

Several of the 3Rs were represented at the recent conference of the International Coalition of Library Consortia (ICOLC), which took place at the end of April at the Desmond Conference Center in Albany. This global organization of library consortia holds two meetings per year, one in North America in the spring and a fall meeting in Europe. Attendees at the Albany meeting came from all over North America and from as far away as Norway, Denmark, Japan, and Australia. Each meeting is hosted by a local consortium; the Albany meeting was hosted by the NELLCO Law Library Consortium and co-sponsored by the NY 3Rs Association. Kathy Gundrum and staff from CDLC assisted with local arrangements and logistics.

Keynote speaker Joseph Esposito, a blogger with The Scholarly Kitchen ( and an independent consultant to publishing and software companies, explained publishers’ view of libraries, from the perspective of a society publisher. Library practices have made it difficult for independent publishers to sell journals to academic libraries, so they are driven to large commercial publishers who then charge libraries higher prices, creating a vicious circle. Society publishers are most often working with journals in the STM area, although some are focused on the humanities and some deal with books. In the print era, society members typically received the print journal as a benefit of membership and this was marketed as the key benefit of membership. A growing number of digital library subscriptions, along with remote access, led many members to cancel their individual subscriptions. This caused publishers to try to recapture lost revenue with price increases. When libraries resisted the price increases, society publishers approached university presses to get their journals published. Large commercial publishers then entered the fray, often with very rich offers and terms the societies couldn’t resist. This means more money for the societies, more money for the publishers, and excellent distribution. The down side of this: libraries are funding it.

To address the situation, Esposito suggests working through consortia, supporting Open Access publishing, developing publishing centers within libraries, and building IRs and alternate sources for materials. He cautions, however, that for small publishers, consortia are even harder to sell to than individual libraries and this accelerates the trend for small publishers to seek arrangements with large commercial publishers.  Open Access publishing does not provide relief for small publishers seeking libraries as customers, and library publishing does not always involve the required level of peer review. On the plus side: the current arrangement lends itself to scale, consolidation, and operating efficiencies. Individual transaction costs are reduced, cost per article has plummeted, and more material is available than ever before.

Prior to the meeting, group members completed a survey about the future of library consortia. Most respondents were very positive about the future of consortia, and identified their key activities as content licensing, staff development, and resource sharing. Many people are interested in “radical collaboration”, or working across consortia.

The majority of the group is academic library consortia, and there were also several health library consortia present. NY 3Rs was one of just a few multi-type systems represented. Most of the organizations negotiate and license electronic content for their members, so there were several presentations related to best practices in this area. There was a series of presentations on e-book purchasing efforts and a panel discussing collection and use of statistics. Another panel presented several resource sharing initiatives that go above and beyond OCLC.

This fall’s meeting will be in Oslo, Norway and the spring 2016 meeting will be in Los Angeles. In the next year the group’s efforts will focus on licensing best practices, e-books and radical collaboration.

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ESDN Update

The NY 3Rs and Empire State Digital Network (ESDN) are pleased to announce that digital materials from New York institutions are now available in the Digital Public Library of America (DPLA).

During the past year, the 3Rs councils have been collaborating with ESDN to facilitate the sharing of digital collections from member institutions to DPLA. In April, ESDN contributed a first batch of nearly 90,000 metadata records from New York cultural heritage institutions to DPLA. Included in this initial contribution are records from New York Heritage, Hudson River Valley Heritage, Long Island Memories, and the New York State Library. These New York collections join more than 10 million items already available through DPLA.
For more information about how you can get involved, please contact your regional liaison for ESDN.  

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New York State Historic Newspapers

The New York State Historic Newspapers project has hit another major milestone with the surpassing of the 4 million page threshold this month. The project now has over 250 newspaper titles from all across the state. The 4 millionth page is contained within the September 23rd, 1937 issue of The Watchman. The Watchman is a weekly newspaper that was published in Mattituck, NY from 1937 to 1940. It was a continuation of The Watchman of the Sunrise Trail, which ran from 1927 to 1937 on a weekly basis. In addition, the project added 298,467 pages in April.

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Discounted RDA Toolkit Access - Sign Up or Renew Today!

*Existing NY 3Rs Subscribers must actively renew

The New York 3Rs Association is pleased to announce another opportunity to leverage group licensing toward discounted services for libraries throughout New York. For libraries implementing or planning to implement RDA, the RDA Toolkit is an essential resource for navigating from AACR2 to RDA. For the third year running, NY 3Rs Association is coordinating statewide purchases of the RDA Toolkit on behalf of our libraries.

Pricing & License Terms

Participants in the NY 3Rs Association, Inc. consortial subscription will receive a 17% discount on RDA Toolkit. They will be invoiced by their local library council.

The subscription will run from August 1st, 2015 to July 31st, 2016.

Cost per User    Price
through ALA   
through NY3Rs   
1 user $180 $149
2-4 users $171 $142
5-9 users $167 $139
10-14 users $162 $134
15-19 users $158 $131
20-39 users $152 $127

*There has been no increase in price from 2014 to 2015.

Free trials are available for new users!

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Sign Up Today!

NY 3Rs Offers Kanopy Streaming Service Discount

In an agreement with Kanopy Streaming Service ( any member of the nine New York library councils are eligible to receive a 10% discount on individual titles (originally priced at $150, now at $135) if they sign up for an individual PDA account with Kanopy.  In addition, any library can opt into including the "Full Media Education Foundation - MEF collection" as an add-on to the PDA program to include all 145 films from MEF on their websites. Kanopy and the NY3Rs is pleased to offer a special 35% introductory discount off the full MEF collection to all members to bring the collection to a $4,200 annual subscription fee.  In addition, there may be further discounts for community colleges and small libraries with fewer than 1000 students. Libraries who are interested must commit a dollar amount which is put on account at Kanopy.  For smaller libraries, based on past use, a recommended dollar range is between $1,000 to $2,000. 4-year comprehensive libraries should consider $2,000 to $4,000 range. Large University libraries should consider a dollar range of between $5,000 to $10,000.

Kanopy was founded in 2007 “with a single-minded idea: to change the way students learn through the power of film, while generating a sustainable economy for filmmakers.”  It currently offers over 26,000 videos from leading producers such as PBS, BBC, Criterion Collection, and more and most of which are available through PDA. It allows faculty and students to use films for research in an unfettered and seamless way including classroom use. Kanopy offers a 45 second free view period and once that time is exhausted a video is triggered for viewing and it is counted as one use.  4 uses will trigger a one year license at $135 per title. Libraries also have the option to upgrade their 1-year license to 3-year licenses for popular films if needed.

Libraries only pay for films actually used and triggered. If no films trigger a license, they pay $0 because there is no platform or other fees involved. Each participating library will have their own dedicated website for access as well as their own dashboard that will track PDA usage and licenses. Kanopy will also provide free MARC records and can work with discovery solutions.  

If you are interested in learning more or wish to have a free trial, contact Sheryl Knab, at  

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Upcoming Webinars & CE News


Digital Collection Policy Development and Content Selection/Prioritization

Monday, June 22nd 2015
11:00am - 1:00pm

This two-hour online class will explore the components of a strong digital collections policy and how to make strategic decisions about selecting and prioritizing materials for digitization.

Digital Collection Selection and Copyright

Tuesday, July 28th 2015
11:00am - 1:00pm

This two-hour online class will explore one component of a digital collections program and how copyright considerations can be used as a selection tool to help and prioritize collection materials for digitization.

NY 3Rs Association and the 3Rs councils have a number of statewide and local continuing education opportunities available. You can find a list of these offerings by clicking here.

Stay tuned for news about upcoming webinars and workshops!

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The State Reservation at Niagara


The May spotlight feature for New York Heritage Digital Collections is the The State Reservation at Niagara from the Niagara Falls Public Library at The Nioga Library System.

The State Reservation at Niagara, now known as the Niagara Falls State Park, was designed by Fredrick Law Olmsted and Calvert Vaux. Created in 1885, it is the oldest state park in the United States. New York State Assemblyman Thomas V. Welch (1850-1903) worked tirelessly with the “Free Niagara” movement to make Niagara Falls a place where the natural landscape would be preserved and that the public could visit free of charge.

The State Reservation at Niagara Collection is comprised of photographs, letters, telegrams, blueprints, maps, legal documents, and more.

Orrin E. Dunlap (1861-1953) was a news photographer based in Niagara Falls who took some incomparable images of the State Reservation. The Orrin E. Dunlap Collection includes both his own and other photographer’s images. Dunlap documented the Reservation’s beauty in all seasons, President McKinley’s last visit to Niagara Falls, structures, lighting and visitors.

Early advertisements and maps that predate the Reservation show the commercial aspects of both the sides of Niagara Falls (US and Canada). Maps and blueprints show the land that is now the State Reservation at various time periods as well as later extensions: Devil’s Hole and Whirlpool State Park. Also included are later plans by the Olmsted Brothers to create a park system in the City of Niagara Falls and invitations to commemorative events.

The Nioga Public Library System is a member of the Western New York Library Resources Council.

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