A RAPid alert on behalf of ORSP and eResearch.
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ORSP to Broaden Use of JIT PAF Activities in eResearch


“JIT” is an acronym for Just-In-Time, and in sponsored research it refers to a sponsor's request of an applicant for particular information or documentation only if an award is likely. 

JIT requests have been commonplace with National Institutes of Health (NIH) projects for some time, in its requests for applicant information after peer/scientific review but before award notification. 

The eResearch Proposal Management (eRPM) has an activity to support this so that ORSP can Request JIT for information from project teams during the Submitted to Sponsor state.

As of March 1, 2016, ORSP will broaden the use of this activity to include all sponsors.

How "Request JIT" is used

When ORPS uses the Request JIT activity, eRPM generates an email communication with the following subject line such as:

JIT Requested: XX-PAF01234 [PI Name]

The email notification may contain:

  • instructions on what is needed from the project team to complete the request
  • an uploaded document from the sponsor for the project team to review.

The system will acknowledge that a JIT is in process by indicating JIT in Progress in the upper left corner of the PAF summary page in the Submitted to Sponsor state.

The Recent Activity will also reflect it.

When the requested information and/or documents are ready, please submit them to ORSP via Project Team Request ORSP Action

Once ORSP submits to the sponsor, they will complete the JIT process by replacing the JIT in Progress status with JIT Complete.


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