Changes to your Project/Grant Budget Status Reports
The costs formerly known as
A-21....UG Monitored Costs
When you next receive your Project/Grant Budget Status Reports, you may notice the references in MPathways have changed from A-21 Monitored to UG Monitored costs (Ex: Administrative Salaries (A-21 Monitored) becomes Administrative Salaries (UG Monitored). This is to comply with the Uniform Guidance (UG).
Additionally, Sponsored Programs requested MPathways system changes to ensure that the UG Monitored Costs appear under the right category. The summary data of monitored costs might appear under a different area, simply because of how the UG classifies costs. For example, computer supplies used to appear under Research Supplies & Services, and now will appear under General Support/Other. This won't change the way you work, but we wanted you to be aware.
SPG for Fiscal Responsibilities and Accounts Receivable Updated
Invoicing and Collections now handled by SSC
U-M has updated its Accounts Receivable and Fiscal Responsibilities Standard Practice Guides (SPGs), effective July 1, 2015. Both SPGs were revised based on the launch of the university’s Shared Services Center (SSC). Under the updated Accounts Receivable SPG, invoicing and collections are now handled by the SSC.
The updated Fiscal Responsibilities SPG (section 500) includes additional information on the role of the SSC as it relates to fiscal responsibility and financial controls.
Tightening up the Process for Invoicing Subcontractors
Under the new UG regulations, recipients of Federal awards now have 30 days, from the time a proper invoice is received from a subrecipient, to pay that invoice. To ensure timely approval, the University of Michigan will modify procedures for processing payments from subrecipients. We want you to know in advance that Finance-Sponsored Programs will adopt a new follow-up schedule for invoices and their associated Concurrence Receipts, that have been sent out for PI approval, but have not been returned.
Beginning August 10, we will follow the schedule outlined below:
Concurrence Receipt and invoice emailed to the appropriate department Single Administrative Point of Contact (SAPOC) and Principal Investigator (PI) for review and approval.
5 business days later, if no approval received, a reminder email will be sent to department SAPOC and PI.
10 business days later, if no approval received, a second reminder email will be sent to department SAPOC and PI.
15 business days later, if no approval received, a third reminder email will be sent to department SAPOC and PI.
On the 20th business day, if no approval received, the matter will be referred to the Office of Contract Administration who will contact the department head.
Thank you for your help and hard work in ensuring that we all adhere to the UG requirements.
If you have ever received a check at U-M and did not know what to do with it, we have your resource.
