RAPid update re: Award Change Request Process

ACR (Award Change Request) Enhancements Coming in November

We are excited to announce that a new, streamlined business process for Award Change Requests (ACRs) will be coming in November, along with new functionality in the eResearch Proposal Management (eRPM) system.

On Monday, November 15, 2021, the paper/PDF Post-Award Change Request (PACR) form process will be replaced with a new smartform in eRPM.

Your business process will change in that:

  • You will no longer need a separate PDF/Paper document to collect approvals.
  • Research Administrators will complete an updated ACR form and route in eRPM. 
  • Principal Investigators (PIs), as the person responsible for the project, will approve the change in the system. 
    • New key investigators added on an ACR, will sign the ACR, much like AWDs and PAF.
  • Reviewers will approve ACRs directly in the system.
  • The ACR identification number will be appended to the AWD number, e.g. AWDxxxxx-ACRxxx, rather than ACRxxxxxxxx.

A Few Key Takeaways

  • Rest assured that PACRs already routed will be processed as usual.
  • If you have an ACR planned that’s not urgent, you may want to save it and process it with the new functionality.
  • All ACRs with PDF/Paper PACRs must be routed by close of business on Friday, November 12, 2021. 
    • ACRs in the state of Draft (i.e., have not been routed) will be cancelled as part of the system update scheduled for the weekend of November 13, 2021. 
    • ACRs that have been routed prior to the change will remain in progress and will be processed after the system update.
  • An additional record clean-up will occur for ACRs that have been in the state of  Changes Requested for longer than six months. ACRs in this state for more than six months will be cancelled as part of the November 13 system update. 
  • Unit Liaisons: If you have administrators in your department who approve ACRs, you will want to make sure they are added to the set of Approvers (Reviewers Who Can Sign).

Stay tuned for more information in the coming weeks.

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