The RAP - General News - Winter 2020 Updates
Winter 2020

The Research Administration Post

General News & Updates

In this issue of The RAP - General News & Updates - Winter 2020:

Subrecipient Commitment Form

Subrecipient FormTo document the commitment of a collaborator as a subrecipient, please use the new  Subrecipient Statement of Collaborative Intent form (commonly referred to as the Letter of Commitment (LOC)).

This new form is more sponsor-friendly, and collects the most commonly needed information, reducing the negotiation and project execution time.

A link to the new form has been added to the relevant website pages, including:

How to Answer eResearch PAF Question 1.2 - Purpose for Routing PAF

Question 1.2 of the eResearch Proposal Approval Form (PAF) asks about the purpose of routing the Proposal Approval Form (PAF). The Help text links to a webpage with a decision tree and additional support on How to Answer eResearch PAF Question 1.2 - Purpose for Routing.
Question 1.2 on eRPM PAF
The webpage offers additional context to help you accurately answer Question 1.2.

  • If there is no sponsor deadline or nothing to submit to the sponsor at this time, select the second option for the review or negotiation of a contract/funding agreement.
  • If there is a sponsor deadline or something to submit to the sponsor at this time, use the decision tree below to determine whether the first option (proposal) or the third option (both) is the appropriate answer.

Updates and Reminders about Signature Authority

In September 2019, "Table 1: Delegations of Authority for Business Transactions with External Organizations," that implements the U-M Standard Practice Guide (SPG) section 601.24 was updated to grant ORSP a signature authority up to $250,000.

signature iconContracts and agreements above the $250,000 threshold are signed by the Office of Contract Administration or U-M's Executive Vice President/Chief Financial Officer. 
University of Michigan
Please remember that faculty and staff do not have the authority to sign legal agreements (e.g., grants, contracts, subcontracts, facility agreements, non-disclosure agreements, etc.) on behalf of the University of Michigan, unless such authority has been formally delegated by the University.

The U-M forms that faculty do "sign" via online processes authorize the appropriate central office to negotiate and finalize the terms and conditions of the legal agreement associated with those forms.

ORSP Staff Changes

New Staff

Welcome to our six new project representatives!


Retirements and Departures

As new staff join the ORSP office, we prepare for the retirement and departure of others. Please help us wish them the very best as they move on to new ventures.

  • Sue Murphy, Administrative Assistant Intermediate - Retiring in March 2020
  • Terri Maxwell, Senior Project Representative - Retiring in May 2020. (Last year Terri Maxwell was honored with the U-M Office of Research Exceptional Service Award.)
  • Yvonne Sturt, Assistant Director of ORSP - Leaving U-M in March 2020
We are so grateful to these staff members for their significant contributions to U-M research administration over the years.

Deadline Policy Update

DeadlineThe new Deadline Policy is now in effect. Thank you for your efforts in working with your project teams to make this successful.

As a reminder: 

A proposal for external funding will receive one of two levels of review — full or limited — depending on when the final version of the proposal and its accompanying finalized Proposal Approval Form are received in ORSP.

  • Full Review: A full review ensures compliance with both U-M and sponsor requirements, and is provided for proposals submitted to ORSP with a lead time of 32 business hours or more (or the equivalent of four business days) prior to the submission deadline on the PAF.
  • Limited (Institutional Only) Review: A limited review ensures compliance with U-M requirements, and is provided for proposals submitted to ORSP with a lead time of at least 15 business hours prior to the submission deadline. A limited review does not provide a check for compliance with the sponsor’s guidelines.


Here are some calendar examples to help you plan. Click the image to view more.
Calendar Examples - Levels of Review

Updates to the Blue Pages

We've updated our Blue Pages (!

Great! So, what are the Blue Pages?
Think of the Blue Pages as an online lookup tool -- a directory of key research administrators (RAs) within the University of Michigan.

How are the Blue Pages used?
You can enter a department name or department ID and find the names and contact information of research administrators.

Faculty and staff members on project teams often have questions about sponsored research and proposals and don't know where to start. Their first point-of-contact should be the department RA, and anyone can find that information using this tool, particularly those individuals who do not have access to eResearch.

How can I request an update to the Blue Pages?
This site pulls data from eResearch. If you find the information is not up to date, your unit liaison can update it in the Reviewer and Unit Liaison Workspace of eRPM. Here are links to ITS step-by-step guides to help with that task:

Get a Head Start on AAALAC 2020 Site Visit Preparation!

AAALACRegister today for a Continuing Excellence: AAALAC 2020 Expectations & Insights Preparation Meeting

Our next re-accreditation visit will take place this spring/summer (i.e., May – July 2020). 

In partnership with U-M Institutional Official and Interim Vice President for Research Rebecca Cunningham, MD, the Animal Care & Use (ACU) Program leadership team will host two kickoff meetings in February and March to begin reviewing and disseminating Site Visit resources. The meetings will include additional information about the upcoming AAALAC 2020 Site Visit, important program trends and insights, and expectations for laboratory participation and preparation.

Learn more and prepare for the visit.

Find Funding

SPIN Subscription Ending in June

Due to low usage and new technology platforms, U-M will no longer subscribe to InfoEd SPIN™/SMARTS™ effective June 30, 2020. Instead, researchers are encouraged to use U-M's subscription service to ProQuest Pivot

Research Blueprint and Research Commons

Research BlueprintAnd on that note of finding funding, be sure to subscribe to the Research Blueprint for funding opportunities. 

Additionally, a new tool curated by the Office of the Vice President for Research promotes internal funding opportunities from across campus so faculty can generate support to advance research and scholarship.Research Commons

For questions contact Jessica Durkin or view the available funding opportunities at the Research Commons webpage

The RAP and RAPid newsletters are a joint communication effort brought to you by:

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