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A Uniform Guidance Update
From the University of Michigan OMB Uniform Guidance Task Force
As we announced earlier this spring, the University of Michigan Office of Research and Sponsored Projects (ORSP) and the Finance Office of Sponsored Programs (Sponsored Programs) have formed an OMB Uniform Guidance Task Force to evaluate and assess impact and implications.
Following are a few highlights of new best practices:
Your Quick Takeaway
- Start using the Uniform Guidance and this notice now for federal proposal budget submissions.
- The cost principles from OMB Circular A-21 have not changed.
- The rules governing the charging of administrative and clerical staff salaries have not materially changed, but must be explicitly included in your budget.
- Computing devices can be charged as supplies, but the rules governing their allowability and allocability have not changed.
- Participant support costs must be explicitly included in your budget and excluded from the Modified Total Direct Cost (MTDC) base for calculating Facilities & Administrative (F&A) costs.
- Subrecipients may use an F&A rate of 10% MTDC or request to negotiate a rate with U-M if they do not already have a Federally approved F&A rate.
- The effective date of the rules regarding procurement has been delayed to July 1, 2016.
- There will be more updates to come as Federal agencies implement the Uniform Guidance.
For more details, please see our full article on the ORSP website. Thank you!
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Sponsor News & Updates
Key news items related to specific sponsors
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NIH's Policy on Individual Development Plans (IDPs)
The National Institutes of Health (NIH) recently revised its policy on the Use of Individual Development Plans (IDPs) for graduate students and postdoctoral researchers. (An IDP is a document that a graduate student or postdoctoral researcher develops in consultation with his or her mentor. The IDP outlines research and professional goals and the plan for achieving them.)
Although NIH recommends that graduate students and postdoctoral researchers supported on NIH funds have an IDP, it does not require that they have one. NIH does, however, require that annual progress reports received on/after October 1, 2014 include a description in Question B.4 on how individual development plans (IDPs) are used to identify and promote the career goals of graduate students and postdoctoral researchers associated with the award.
Please note that U-M does not uniformly require the use of IDPs, though certain schools and colleges, such as the Medical School, do. For those faculty who are not required to have IDPs for their grad students and postdocs, ORSP recommends answering Question B.4 in the NIH Research Performance Progress Report (RPPR) with a simple statement that, "While the University of Michigan recognizes the value of Individual Development Plans, it does not currently have a policy requiring their use."
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New NIH Genomic Data Sharing Policy
On August 27, 2014, the National Institutes of Health (NIH) published a new policy regarding making genomic data for NIH-sponsored research accessible via a federal database or approved alternative. If you are proposing any research that generates large-scale human or non-human genomic data, then you must include in your proposal a general description of your data sharing plan to ensure that it will be publicly available. This policy applies to research proposals submitted on or after the January 25, 2015 deadline, so Principal Investigators (PIs) need to prep for it early.
With a favorable review, the PI will receive a request for additional information as part of the Just-In-Time (JIT) process, including:
- a more detailed data sharing plan that is in compliance with the policy; and
- in the case of research generating human genomic data, an institutional certificate from ORSP attesting, among other things, that U-M's Institutional Review Board (IRB) has reviewed the data sharing plan and that it is consistent with both the HHS Policy for Protection of Human Research Subjects (45 CFR Part 46) and the informed consent provided by the study participants.
Plan early and please check out the following resources.
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Professional Development & Events
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Upcoming eRPM Workshops
eRPM Proposal Preparation and Unit Review
This instructor-led, hands-on training session covers the process of preparing and submitting proposals using the eResearch Proposal Management (eRPM) system, including Grants.gov. In this course, participants will:
- Use eRPM to create and edit a PAF (Proposal Approval Form).
- Demonstrate the system skill and process knowledge to finalize, validate, and route a proposal for approval, including high-level explanations of PAF workflow, review processes, and proposal submission methods.
- Learn how to use the system to communicate with others and view past transactions.
There is a limit of 12 seats per class, and with our new registration process, you will have the option to choose "Add Me to the Waitlist" if the class is full.
Registration Links
All classes are in the Wolverine Tower Training Rooms from 1:00 p.m. to 5:00 p.m. on the following Thursdays :
Participants must complete the prerequisite course (eRPM Proposal Approval Form (PAF) Online Course) prior to attending.
Questions?
Contact Amanda Coulter, Training Manager, at acoulter@umich.edu.
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Research Administration Mentoring Program (RAMP↑)
The Research Administration Advisory Council (RAAC) Training Subcommittee is excited to announce the Research Administration Mentoring Program (RAMP↑), a pilot mentoring program for U-M research administrators.
The RAMP↑ is a unique program that seeks to connect senior research administrators at U-M with research administrators who are newer to the field. Individuals involved in this program will have an opportunity to build important relationships within the University and enhance their professional growth.
The pilot program will be open to forty participants, allowing for a maximum of twenty matched pairs. Mentors who have at least five years of research administrative experience and mentees who have at least 6 months of experience in research administration at U-M are eligible to apply.
Mentors and mentees are expected to meet in person on a monthly basis for a minimum of one hour over a period of nine months.
If you have any questions about the program, please feel free to contact raac.mentorprogram@umich.edu and download applications here.
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ORSP Staff Updates
The Office of Research and Sponsored Projects would like to announce the following staff updates.
Retirements
After 25 years of service in research administration, Gayle Jackson will retire on October 1, 2014, and looks forward to pursuing other interests. Gayle has provided valuable assistance to the research community and has enjoyed working with a diverse group of staff and sponsors, particularly with the State of Michigan, local government, and with community and non-profit sponsors. Please join us in wishing her well!
Promotions and New Positions
Tracey Larkin and Julie Olivero were promoted to Assistant Project Representatives (PRs). We also have a new Assistant PR starting -- Amy Holihan -- who will support the Government team. Amy has been with U-M for 7 years and has been in research administration for 4 years. She is coming to us from the U-M Mechanical Engineering research administration staff.
Julie will work with the Private Sponsors Team, and Tracey and Amy will work with the Government Sponsors Team. They all began on September 15, 2014, and we welcome them to these new roles!
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Requests for Applications
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The University of Michigan – Israel Partnership for Research
The University of Michigan – Israel Partnership for Research announces a Request for Applications (RFA). Collaborative Research Grants and Trainee Applications are being accepted through November 1, 2014 to support meritorious research, to foster innovation, and to spur collaboration between three great academic institutions in the areas of biomedical sciences.
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Sponsor
and
Link
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Limit
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Research Area Description
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Amount
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Competition
Coordinator
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Internal
U-M
Deadline
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Sponsor Deadline
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The Camille Dreyfus Teacher-Scholar Awards Program
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1
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Research Areas: Chemical Engineering; Science Education; Chemical Sciences; Biochemistry; Materials Chemistry
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$75,000 unrestricted research grant
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UMOR
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Declare Intent:
10/8/14
Internal Competition:
12/1/14
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Preliminary Proposal:
N/A
Full
Proposal: 2/10/15
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Institute of Museum and Library Services National Leadership Grants for Libraries (NLG) FY 2015
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1
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Research Areas: Library Technical Services; Early Childhood or Preschool Education; Library Management; Digital Libraries; Museums; Mathematics Education; Science Education; Archival Program; Curatorship; Archival Preservation
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Upper $500,000- Lower $50,000
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UMOR
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Declare Intent:
9/15/14
Internal Competition:
9/25/14
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Preliminary Proposal:
10/14/14
Full
Proposal: 1/15/15
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Hubs of Interdisciplinary Research and Training in Global Environmental and Occupational Health (GEOHealth)-Research (U01)
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1
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Research Areas: Environmental Health; Occupational Health and Safety; International Health
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$600,000 - Refer to RFP/FOA
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UMOR
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Internal Competition:
9/22/14
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Preliminary Proposal:
10/19/14
Full
Proposal: 11/19/14
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NSF Science and Technology Centers: Integrative Partnerships NSF 14-600
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U-M may submit 3 preliminary proposals as lead institution
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Research Areas: Science Education; Technology; Natural and Physical Science; Mathematics and Technology; Minority Education; Technology Transfer
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Up to $24 million
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UMOR
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Declare Intent:
9/8/14
Internal Competition: 9/29/14
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Preliminary Proposal: 12/11/14
Full
Proposal: 6/16/15
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Paul G. Allen Family Foundation- Allen Distinguished Investigators (ADI) Program-Life Sciences Focus
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U-M may submit 2
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Research Areas: Life Sciences; Human Neuronal Maturation
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Refer to RFP/FOA
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UMOR
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Internal Competition: 9/22/14
by 5pm
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Preliminary Proposal:
N/A
Full
Proposal: 10/31/14
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Ralph E. Powe Junior Faculty Enhancement Awards
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2
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Research Areas: Engineering and Applied Science; Life Sciences; Mathematics/Computer Sciences; Physical Sciences; Policy, Management, or Education.
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$5,000
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UMOR
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Internal Competition: 11/21/14
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Sponsor Deadline
1/12/15
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Major Research Instrumentation Program (MRI) Instrumentation Acquisition or Development NSF 13-517
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U-M may submit 3 (up to 2 for instrumentation acquisition, the balance for instrumentation development)
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Research Areas: Earth Sciences, Biological Sciences, Scientific Instrumentation, Natural and Physical Sciences; Computer and Information Sciences, Mathematics and Technology, Physical Sciences, Engineering, Biological Instrumentation
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$4,000,000 per year
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UMOR
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Declare Intent:
N/A
Internal Competition: 10/28/14
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Sponsor Deadline:
1/22/15
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Current Foundation Requests for Proposals (RFPs)
Foundations routinely offer RFPs for projects in the sciences, medicine, art, and social change fields. Foundation Relations maintains a dynamic database of dozens of current opportunities for $50K or more. For questions, contact leidelsj@umich.edu.
Sponsor: Knight News Challenge: Libraries (John S. & James L. Knight Foundation)
Research Area: Improving libraries as hubs for building and maintaining an informed citizenry
Amount: $100,000 to $1,000,000, most between $200,000 and $500,000
Sponsor Deadline: 9/30/14
Resource Links:
Sponsor: Gates Grand Challenges Explorations: Round 14 (Bill & Melinda Gates Foundation)
Research Areas: Six Diverse Topic Areas in Malaria/Tropical Diseases, Pneumonia, Mobile Money Payments, and Brain Development
Amount: $100,000 with a two page application
Sponsor Deadline: 11/12/14 at 11:30 AM Pacific
Resource Links:
Two Information Sessions:
- Monday, October 6, 2014 – 1:30 PM to 2:30 PM at Boardroom 5, 6th Floor, Palmer Commons
- Tuesday, October 7, 2014 – 3:30 PM to 4:30 PM at 1210 Lurie Engineering Center
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Select Funding Opportunities
The following are select funding opportunities that may be of interest to the research community. Searchable third party databases (like SPIN and Pivot/COS) mine funding opportunities and are excellent resources to aid in finding funding.
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The RAP is a joint communication effort from:
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