The RAP - NIH Updates - Winter 2022
Winter 2022

The Research Administration Post

NIH Updates

Table of ContentsNIH logo
  1. Revised NIHGPS - 2022
  2. NRSA Childcare Costs Request Form
  3. "Other Support" Resources
  4. Using your U-M two factor login for NIH Commons 
  5. Preparing Applications in COVID-19 
  6. Upcoming NCURA Webinar on RPPRS
  7. Recap of Recent NIH-related Communications

Revised NIHGPS - 2022NIH Grants Policy Statement

On January 4, NIH shared the revised NIH Grants Policy Statement (NIHGPS) See: NOT-OD-22-050  

The requirements set out in the NIHGPS are aligned with the Uniform Guidance (2 CFR Part 200). For an overview, see significant changes since April 2021. And as always, refer to NIH's implementation of the federal-wide Research Terms and Conditions (RTCs) in support of the NIHGPS.

NRSA Childcare Costs Request Form

childcare image
As part of NIH's ongoing efforts to develop programs that support family-friendly research environments, an option for National Research Service Award (NRSA) Fellows (NOT-OD-21-074 ) and Trainees. (NOT-OD-21-177 ) to request up to $2,500 per budget period for childcare costs provided by a licensed childcare provider.

To aid in this process at the University of Michigan, we now have a form to request this NRSA support. This form and other information are now available on the ORSP website's NRSA Childcare Costs page.

Pre-Docs

  • Submit the completed form and supporting documentation to nrsa.staff@umich.edu.
  • The payment will be made in the form of a stipend through Student Financials.

Post-Docs

  • Submit the completed form as an attachment to the Personnel Action Request (PAR) request for payment.
  • The payment will be made through payroll as a "FEL" (fellow) additional pay, similar to the monthly stipend.

All receipts must be provided by the end of the fellowship/training grant appointment. Any part of the supplement that is not supported will be returned to NIH.

For more information


Application Preparation Guidance During COVID-19 

Antibodies (the Y-shaped molecules) defend the body by attaching to and inactivating specific proteins on the surface of the SARS-CoV-2 virus.For Spring 2022 due dates, NIH recently extended the guidance that while grant applications should not include contingency or recovery plans for problems resulting from the COVID-19 pandemic, investigators may address effects due to the pandemic on productivity or other scoreable issues in the personal statement of the biosketch.

Reviewers will be instructed to take these pandemic-related circumstances into account when assessing applicants’ productivity and other score-driving factors. If needed, NIH staff will request and assess plans to resolve specific problems arising from the COVID-19 pandemic prior to funding. Learn more from the Extramural Nexus.


"Other Support" Resources


Red update button on a keyboardA reminder that on January 25, 2022, the National Institutes of Health (NIH) notice, NOT-OD-21-110, Implementation of Changes to the Biographical Sketch and Other Support Format Page, will require the updated format pages specified in NOT-OD-21-073.

Here is an overview of the resources and information available to help you navigate the website information provided by the Office of Research & Sponsored Projects (ORSP), Research Ethics & Compliance (REC), and the Office of the Vice President for Research (OVPR).
  1. Other Support Reporting - This ORSP website page highlights how to comply with NIH's Other Support reporting requirements. On the right margin of that page, you will find a number of useful templates, examples, and resources! (And don't forget the Biosketch page on the ORSP website and the resources there.)
     
  2. Other Support Review - This new REC website page covers the operational aspects of the central Other Support review process, primarily confirming that outside international activities are appropriately disclosed to the university and reported to federal sponsors per federal requirements.  
     
  3. International Engagement - This OVPR website page covers the international engagement policies of the federal government and U-M’s institutional and leadership response. It includes Best Practices and U-M disclosure guidance to help us comply with requirements. 

    The value of international collaboration and U-M's support for all of our researchers, students, postdoctoral scholars, and faculty, cannot be overstated.
    Global research is a critical part of the University's mission. U-M remains committed to supporting and safeguarding this activity with integrity, transparency, and trust. 
    We also know that collaborating with external sponsors can be confusing, and we want to help with that. To learn more, please view the January 11, 2022, International Engagement Town Hall video and presentation slides.
Resources for Questions

 Using your U-M two factor login for NIH Commons 


Federated Login now available for NIH Commons

Those with accounts in NIH's electronic Research Administration Commons ("eRA or NIH Commons") can and should use their Duo two-factor authentication (2FA) through the University of Michigan to log in to eRA or NIH Commons. You can do this through the Federated Login area.

What is InCommon and a Federated Account?

U-M is a member of the InCommon Federation which provides this efficient and secure option. You'll see the "Federated Account" option on the eRA Commons Login page. (See image below.)

Why use the U-M login?

  • It reduces administrative burden.
  • It reduces risk.
  • It prevents you from having to remember or store multiple passwords
  • Your single sign-on is maintained in different sessions (e.g. WolverineAccess, UMich Mail, NIH, etc.)

How to use this login?

Step 1. Go to eRA Commons Login Page.
Screenshot of NIH eRA Login Federated Account area

Step 2. Choose the University of Michigan. (Type a few characters to filter the list.)
Step 3. You'll be prompted to log in using your U-M 2FA. Confirm.

Which Roles are Affected Now?

* Scientific category accounts changed last September, and include these roles:

  • Principal Investigator (PD/PI)
  • Undergraduate
  • Scientist
  • Trainee
  • Graduate_Student
  • Project_Personnel
  • Sponsor
  • Assistant (ASST)

Administrative category accounts have not yet changed, but are expected to in 2022, and include these roles:

  • Signing Official (SO)
  • ASSIST Access Maintainer 
  • Financial Conflict of Interest (FCOI)
  • Administrative Official (AO)
  • Financial Conflict of Interest Assistant (FCOI_ASST)
  • Account Administrator (AA)
  • Financial Conflict of Interest View (FCOI_View)
  • Business Official (BO)
  • Financial Status Reporter (FSR)
  • Public Access Compliance Report
For more information on eRA Commons roles, please review the eRA Commons Roles document for full descriptions of the roles, and the eRA Commons Roles & Privileges Matrix for a quick view of roles and their capabilities.
 

Other Key Takeaways

  1. Conduct your own login Compliance Check to make sure your 2FA works.
  2. New users should use the Federated Login rather than create new Commons accounts.
  3. NIH cannot yet support this feature for users who have more than one eRA account. Therefore, administrators with multiple eRA administrative accounts may not yet transition their accounts.
  4. This change, for now, is intended for those with a Scientific account*. (See Roles Affected above.)
  5. Users with both a Scientific account* and an Administrative account should start using 2FA for their Scientific account but delay switching their Administrative account until eRA has implemented support for users with multiple eRA accounts in early 2022.
  6. You will not be able to link your accounts if your Commons password is expired. But, after successfully changing your password, you will be able to Login with your Federated Account.

Reference



For more information, visit ORSP's website, or contact ITS for assistance.
 


Upcoming NCURA Webinar on RPPRs
 

NCURA Supporting Research together - National Council of University Research AdministratorsNCURA's Watch and Learn video series will present Guidance on the Preparation of NIH Research Performance Progress Report (RPPRs) with COVID-19 Impacts and Other Support. 

This live webinar will take place on January 27, 2022, from 2:00 p.m. - 3:30 p.m

As a benefit of NCURA membership, we will share the video on our U-M password-protected area of select NCURA Video Resources

Recap of Recent NIH-related Communications


eResearch Support for new FORMS-G
As we announced on January 10, the eResearch Proposal Management system (eRPM) has support for the new FORMS-G. FORMS-G application packages are to be used for due dates on or after January 25, 2022. (FORMS-F application packages are for due dates on or before January 24, 2022.) 

Import Project Budget into SF424 forms
There is a new way to populate the U-M project budget in the SF424 forms in eResearch. Similar to importing a subaward budget, the new activity “Import Project Budget” allows you to use a fillable PDF budget to populate the U-M detailed budget form in your SF424 package.

UEI Required Starting January 25, 2022 SAM Unique Identifier Numbers
As we shared earlier this year, for grant applications due on or after January 25, 2022, applicants must have a Unique Entity ID (UEI). The UEI will replace the DUNS number for federal proposals.

By April of 2022, other federal sponsors will stop using the DUNS number and fully transition to the UEI. 

The UEI Numbers, along with System for Award Management (SAM) Expiration Dates, can be found on the Frequently Required Proposal Data page.
 

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