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FALL 2016
Professional Development 

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Research Administration News and Updates

Roles & Responsibilities Matrix Updated

Have you ever wondered "who does what?" when it comes to Developing a Proposal, Reviewing and Processing, or Negotiating and Accepting an Award?

The RAAC Process Subcommittee has been busy delivering a new chapter to our Roles and Responsibilities Matrix, a resource that helps us all gain a shared understanding of who does what.

Using the RASCI (Responsible, Accountable, Support, Consulted, Informed) method of determining roles, a universal process common in business and project management (view this YouTube video explanation).

The Process committee has so far defined: As further areas are addressed, the resources will be expanded.

ORSP PAF/Proposal Review Checklist

Curious about what the Office of Research and Sponsored Projects reviews before submission? ORSP has developed a PAF/Proposal Review Checklist with the 42-points we review.

When a finalized proposal is received within ORSP’s internal deadline, ORSP will review, verify and work with project teams to resolve issues as necessary with respect to the items in the following list.

Note that many of these checks do not apply when sponsor guidelines are not applicable (e.g., contract negotiations). Learn even more in the Route and Submit Proposal section of our website.


U-M Taking Part in FDP Pilot for Subrecipient Clearinghouse

The University of Michigan (U-M) is participating in the Federal Demonstration Partnership's (FDP)  Expanded Clearinghouse Pilot for Subrecipient Entity Monitoring. The purpose of this pilot is to reduce the administrative burden associated with verifying standard information for each and every subaward between institutions when acting as either a Subrecipient or a Pass-Through Entity.

Instead, institutions like U-M will enter, upload, maintain and update an Entity Profile with information about their organization. Universities participating in the pilot have agreed that we will not exchange forms and information since it will be accessible via the web-based Entity Profiles. (Transaction-specific information may still be shared, such as Statements of Work, budgets, etc.)

How does it affect Research Administrators?

When we are the Pass-through Entity:
Check first. Do not collect a Subrecipient Commitment Form from another participating pilot institution. Just visit this resource to lookup the profile information for the subrecipient you need. 

When We are the Subrecipient:
Kindly explain and do not complete a Subrecipient Commitment Form for a pass-through entity participating in the pilot Instead; please remind the other institution that we are part of the Expanded Clearinghouse pilot. Here is some sample language:

 “I am writing to let you know that the University of Michigan is a pilot participant in the FDP Expanded Clearinghouse. It is my understanding that your organization is also a pilot participant. As a part of the pilot, both our organizations have agreed that we will not send or require completion of a subrecipient commitment forms, but will instead use our profile that is posted on-line at the FDP Expanded Clearinghouse site (”

NSF Issues new PAPPG

The revised NSF Proposal & Award Policies & Procedures Guide (PAPPG), (NSF 17-1) has been issued. The PAPPG has been modified in its entirety, to remove all references to the Grant Proposal Guide (GPG) and Award & Administration Guide (AAG).  The document will now be referred to solely as the NSF Proposal & Award Policies & Procedures Guide.

Given the number of important revisions, the community is strongly encouraged to review the by-chapter summary of changes provided at the beginning of the PAPPG. 
The new PAPPG will be effective for proposals submitted, or due, on or after January 30, 2017.   

Webinars to brief the community on the new PAPPG will be held on November 7th and January 19th at 1:00 p.m. EST.  Registration is required.

NASA-funded authors Required to Deposit to PubMed Central

To increase access to the results of federally-funded research, NASA has partnered with HHS to require, effective November 28, 2016, that agency-funded authors and co-authors deposit copies of their peer-reviewed articles from scientific journal publications and associated data into the PubMed Central publication repository within one year of completion of the peer-review process. Investigators can contact for instructions on depositing the manuscripts into PubMed Central.

eResearch October Update moved to mid-November

The next eResearch Proposal Management (eRPM) system update was announced at the recent RAN meeting to occur on October 31, 2016. It has been changed to Monday, Nov. 14, 2016. Enhancements will include: streamlined Agreement Acceptance, changes to the PAF Workspace, and online routing and signing of Technology Control Plan (TCP's) for export controlled projects in eRPM. More announcements to come soon!

Three ways to Handle eResearch Data Requests

Reports can be generated from the eRPM data set from the U-M data warehouse using a variety of query tools.

1. SAW (  Start with the Sponsored Awards Research (SAW) on the Web.

2. Business Objects: If you have access to this querying tool, it can provide greater detail. In the Business Objects environment, use the RS02 Proposal Management Universe. Gain access to it through the Online Access Request System (OARS). Visit My Linc for Business Objects Training information:

3. Email  Faculty and staff may call 4-HELP for query and custom report requests. With the creation of the Incident number and ticket) ORSP can track each request to completion. 

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Professional Development

October RAN Materials 

If you missed the October Research Administrators' Network (RAN) with our guest emcee, Heather Offhaus, we had a great time channeling Wait Wait...Don't Tell Me! and meeting with colleagues. You can re-experience the updates shared by visiting our RAN Web Page and access the following:

Along with standard updates, we learned more about Deep Blue - Data (from Amy Neeser and Jake Carlson, University Library), and got apprised of process improvements with a demo of the forthcoming Limited Submissions & InfoReady process. Mark your calendar now for the next RAN on Tuesday, February 28, 2017 at 2:00 p.m! 

Upcoming Learning Opportunities from the Medical School Office of Research

Fall 2016 
Communicating Science Seminar Series
The Medical School Office of Research invites all research faculty and staff to a FREE seminar series, tailored to answer many of your questions about communications here at the university and beyond. From public relations and social media to data visualization, to website development, these sessions will help you learn more about the ins and outs of communicating your science to the general public. RSVP here.
Date: Friday, December 9

Friday, October 28 (flyer, shout box, and agenda attached)
Third Annual Great Lakes Biorepository Research Network Meeting
The University of Michigan Medical School Central Biorepository is pleased to host the Third Annual Great Lakes Biorepository Research Network (GLBRN) Meeting on Friday, October 28. Dr. Kristin Ardlie from the Broad Institute of Harvard will give the keynote address: "The Genotype-Tissue Expression Project: Unleashing the Potential of a Multi-Individual, Multi-Tissue Sample Collection.” Join the Central Biorepository for lunch after the conference to learn more about how to benefit from and participate in the GLBRN. Registration information, full agenda, and speaker bios can be found on the GLBRN or the OoR event web pages.

Friday, November 11 (flyer attached)
Translational Research Town Hall
On Friday, November 11, George Mashour will lead a Town Hall on the topic of translational research at U-M and the many resources available to research teams across campus. A light breakfast will be served at 7:30 a.m. and the lecture/discussion will be from 8:00 AM – 9:00 AM in the Ford Auditorium at the University Hospital. RSVP here

MIDAS Symposium brings top-level data scientists to campus 

Open Michigan is relaunching as the home for all things open at the University of Michigan - freely accessible, openly licensed documents and media used for teaching, learning, and research - including expertise and services for open educational resources, open data, and open publications.

The new Open Michigan is a partnership of the University Library and Health Information Technology and Services (HITS). Researchers and learners from all over the world can find information about sharing research data, identifying reputable open access journals, and using openly licensed content in your work.

View for Open Michigan!

Open Michigan Initiative Launches New Partnership, Website

The Michigan Institute for Data Science (MIDAS) is holding its annual symposium Nov. 15-16. 
Keynote speakers are Robert Groves, provost of Georgetown University, and Sudip Bhattacharjee, chief of the U.S. Census Bureau’s Center for Big Data Research and Applications. 

The symposium will also feature speakers from around the country and world, taking part in panels on topics including: 
   • Big Data, An International Perspective 
   • Methodologies 
   • Health Research 
   • Social Sciences 
   • Transportation 
   • Learning Analytics 
A poster session featuring data-intensive work from U-M researchers will also take place. For more information and to register, visit

The RAP is a joint communication effort from:



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