Winter 2018 Updates
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Research Administration Post - The RAP
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Winter 2018 Issue

Research Administration Post

Wishing you warmth and prosperity for the new year!. 
U-M Research Community Updates
Federal Sponsor Updates & Resources
Federal Sponsor Updates & Resources (cont'd)

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Research Community Updates

U-M's Record High Volume of Research

Annual Report on Research - FY2017As announced in a recent article in The University Record, the total volume of research at the University of Michigan (U-M) reached a record high of $1.48 billion in the fiscal year (FY) ending June 30, 2017; a 6.4 percent increase from FY2016.

"This investment in U-M research by government, industry, foundations, and philanthropists is an investment in the future," said S. Jack Hu, vice president for research. "The research we conduct generates new knowledge that leads to everything from advances in the diagnosis and treatment of disease, to driverless vehicles, to a better understanding of the personal and social challenges of aging." 

To see the highlights and achievements of our research community, you can view this and previous U-M Office of Research Annual Reports.

Post Award Change FOrmPost-Award Change Request (PAC-R) Updated

ORSP recently updated our Post Award Change Request (PAC-R) form. We now have room for a printed name after the signature line.

Please be sure you use the latest version. Thanks!

Cost Sharing Update

Cost sharing is the financial and non-financial support contributed by U-M to sponsored projects. The general practice of U-M is to provide cost sharing only when required by the sponsor and only to the extent necessary to meet the sponsor's specific requirements.

We have clarified certain statements on our Cost Sharing Overview web page, and introduced the more widely recognized terminology of Mandatory and Voluntary Committed Cost Sharing, and Voluntary Uncommitted Cost Sharing (VUCS).

Subawards, Contracts, and Hybrid Purchase Orders Video

Subawards, Hybrid, Purchase OrdersHave you ever wanted to better understand the difference between a Subrecipient and a Contractor, and the types of agreements used with each entity?

Dennis Poszywak, Procurement Subcontract Administrator of U-M, narrates a series of helpful video presentations about Subawards which explain the differences among the following:
  • Subawards with Subrecipients
  • Hybrid POs with Contractors
  • Purchase Orders with Contractors
With federal awards, properly defining the type of business relationship is critical. It ensures U-M’s compliance with the Uniform Guidance (2 CFR 200).

In the U-M Research Project Lifecycle, you need to be able to correctly identify the business relationship, as driven by the statement of work, during the Develop Proposal stage. An incorrect budget assessment could lead to serious funding shortfalls in project awards due to the indirect costs (or Facilities and Administrative costs) associated with the collaboration agreements.

This set of three videos helps unpack the definitions, budget implications and provide scenarios to better understand the difference.

Your Satisfaction Survey Feedback

Five years ago, the Office of Research and Sponsored Projects (ORSP) began measuring client satisfaction in an effort to gauge overall effectiveness and to identify areas for improvement. In those five years, we have seen overall satisfaction levels grow from a low of 72% in November 2012, when we began measuring, to an average of about 92.5%, and peaking at 97.3%.

Your feedback matters. It is read, reviewed, weighed, and valued. Every morning at 6:00 a.m., our ORSP lead team receives the responses. Your input appears in our mailboxes as one of the first communications of our day.

Please keep it coming. Whether encouraging or critical, your feedback factors into our decisions and processes.
Stats on ORSP home pageWe also want to acknowledge the highly demanding and outstanding work that our ORSP project representatives manage. We are proud of our team. In a given year, ORSP reviews and submits U-M's vast portfolio of research activity. This translates to over 7,400 proposals submitted,  nearly 3,500 awards processed, and over 1,900 unfunded agreements negotiated and executed. 

Keep Calm. We're Here to HelpSpeaker Circuit! Bring ORSP and Sponsored Programs to your Team Meeting

Project Representatives (PRs) in ORSP and staff in Sponsored Programs are available to attend meetings with schools/colleges/units on the roles and responsibilities of these central offices. If you have questions or would like ORSP or Sponsored Programs staff to attend one of your meetings to answer questions, you can:
  • Reach out to
  • Let us know the topics you would like to cover.
  • Let us know the date of your meeting.
  • Let us know the anticipated number of attendees, and we can work with you to address your request. 

YottabyteYottabyte Research Cloud Computing Platform is Now HIPAA-Compliant

Advanced Research Computing - Technology Services (ARC-TS) is pleased to announce that the Yottabyte Research Cloud (YBRC) computing platform is now HIPAA-compliant.
These tools are offered to all researchers at U-M free of charge, provided that certain usage restrictions are not exceeded. See more on the partnership announced last fall.  For more information, contact

Controlled Unclassified Information

On a related note, there is new information on the Research Ethics and Compliance website on research information security.  Researchers should know that when working with controlled unclassified information, appropriate system solutions may include the use of the Yottabyte Research Cloud (YBRC) platform offered through ARC-TS.

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Sponsor-Specific Updates

NSF Issues New PAPPG

NSF National Science Foundation logoThe new NSF Application Guide has been issued, effective for proposals submitted, or due, on or after January 29, 2018. The NSF Application Guide has been updated to align with changes to NSF's Proposal & Award Policies & Procedures Guide (PAPPG) (NSF 18-1). See a full summary of the significant changes

NCURA Webinar Videos on NSF Fundamentals

NSF Fundamentals - Jean FeldmanNCURA recently offered a workshop on National Science Foundation (NSF) Fundamentals. It was produced as a live webinar from Jean Feldman, Head, Policy Office, Division of Institution and Award Support, of the NSF.

This workshop provided a primary basis for understanding of proposals to and awards from the National Science Foundation (NSF). 

It is perfect for someone new to research administration, as well as for research administrators seeking to expand their knowledge of the NSF. This link (and our library of NCURA videos) is only available to U-M affiliates. Enjoy!

Introducing Workspace Functionality

Workspace Functionality for Submissions Forms not Supported by

A final farewell to PDF application packages

Just a reminder that Workspace is now the alternative method for completing submissions in the rare situation when a funding opportunity is not supported directly by eRPM. (The majority of U-M submissions are completed in eRPM via a system-to-system transmission.)

Workspace is's online environment to complete and submit federal grant applications. On December 31, 2017, retired PDF application packages as a method to apply for federal grants.U-M Research Lifecycle in the Route and Submit Proposal  phase

In the rare event that your submission is not supported in eRPM, instructions are now provided in eRPM and on the ORSP website in the Route & Submit Proposal section of our website with instructions to help you.

NIH National Institutes of HealthResources for NIH Changes

We have resources to ease the adoption of recent NIH changes!

U-M FORMS-E Worksheet

  • fillable PDF worksheet* with some extracted questions from FORMS-E of the SF424 forms set. NIH Forms E Workshop SnapshotThis can help Research Administrators (RAs) collect the detailed data and scientific questions they will need from principal investigators (PIs) to more readily complete FORMS-E and the new "PHS Human Subjects and Clinical Trials Information Form in eRPM."

* Thanks to the Research Administration Advisory Council (RAAC)'s appointed workgroup (led by Chris DeVries with support from Constance Colthorp, Cindy Dames, Kathy Devereux, Melissa Karby, Cathy Liebovitz, and Colleen Vogler)


  • Senior Project Representative Colleen Vogler from ORSP narrates our own video slideshow** providing an overview of NIH changes and a walkthrough of key items in eRPM.

** Thanks to Neil Carver, Constance Colthorp, Lori Deromedi, Carolyn Pappas, and Colleen Vogler


✔ Start early to correctly complete the new SF424 FORMS-E. It takes more time and requires the PI's input.

✔  Know if you have a Clinical Trial. Review the Four Question decision tree to find out if you are working on one.

✔  Use the correct funding opportunity announcement (FOA).
✔  Complete Good Clinical Practice Training.

✔  Register and report in once your proposal is funded.

✔  For any NIH-funded multi-site study involving human subjects (whether a clinical trial or not), you may need a Single Institutional Review Board (sIRB).
Additional NIH Resources

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Professional Development

Copyright SymbolNew Certified Research Administrators! 

The Certified Research Administrator (CRA) Exam was offered Fall 2017. Obtaining the CRA credential means that you demonstrate a comprehensive level of knowledge of all aspects of research administration. The following individuals from the University of Michigan passed the exam and will be CRA-certified through 12/31/2022. Congratulations!
  • Brandi Berg - Business Office Manager, LSA Finance
  • Ekaterina Bethke - Contract and Grant Specialist, Life Sciences Institute
  • Denise Bianchi - Research Process Manager, Biostatistics, School of Public Health
  • Patrick Lagua - Research Process Coordinator, School of Dentistry
  • Melissa Li - Research Development Specialist, Office of Research, Michigan Medicine
  • Kristina Oberly - CSE Research Administrator, College of Engineering
  • Janice Robb - Research Process Coordinator, MI Mobility Transformation Center
  • Anne Thomson - Business Office Manager, LSA Finance
These are the new CRAs. View U-M's full list of Certified Research Administrators

New NCURA National Board Recipient Copyright Symbol

Sue Kelch was recently voted in as the Regionally-Elected Member of the National Board of NCURA (National Council of University Research Administrators). Sue began her two-year term January 1, 2018.

Other prior members of the board include Heather Offhaus and Craig Reynolds

Within our U-M research community, Sue has been instrumental in launching and furthering the aiM Higher study group. She also is responsible for taking many of the photographs we post of our Research Administrators' Network (RAN) meetings!

Congratulations, Sue!

Write Winning NIH R01 Grant Proposals

Mentored Research Academy R01 Boot CampThe Medical School Office of Research welcomes back John Robertson, Ph.D., of Grant Writers’ Seminars & Workshops, who will be on campus February 13, 2018, for an all-day event, presenting “Write Winning NIH R01 Grant Proposals.” 
This highly rated workshop is an annual event for R01 Boot Camp participants and will be open this year to any faculty member interested in brushing up on NIH grant-writing skills
The $279 fee includes the workshop manual (GWSW’s Grant Application Writer’s Workbook by Stephen Russell and David Morrison), session materials, breakfast, and lunch. Registration and breakfast will begin at 8:00 AM. 

Registration ends on Thursday, January 25. Register today!
Questions about this event? Contact Jill Jividen at

Winter Copyright WorkshopsCopyright symbol

  • January 16, Introduction to Copyright, 3 to 5 p.m., Hatcher Gallery Lab [sign up]
  • January 17, Copyright DIY Session, 12 to 1:30 p.m., Shapiro 4059 (ULIC) [sign up]
  • January 18, Negotiating Publishing Contracts, 4 to 5:30 p.m., Hatcher Gallery Lab [sign up]
  • February 15, Resources on Copyright, 2 to 3:00 p.m., Shapiro 4059 (ULIC) [sign up]
The sign-up links above require university authentication. Learn more at the U-M Library Copyright Office or by emailing

Research By the Numbers - A Research Impact Training Opportunity

Designed for a health sciences audience, this session by the Taubman Health Sciences Library will provide an introduction to common publication metrics used to quantify and demonstrate scholarly impact. Participants will leave with an understanding of citation metrics, alternative metrics, tools used to gather this data, and guidelines for best practices. Topics covered will include core citation-based metrics used for individual researchers, groups, and journals, and their strengths and limitations. 
Session registration:
Event Title: Research by the Numbers 
Date: January 18, 2018 
Time12:00 p.m. - 1:00 p.m. 
Location: Taubman Health Sciences Library, Multipurpose Room, 4th Floor 1135 Catherine Street Ann Arbor, MI 48109.

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Special Alerts

Reminder: Avoid Use of Kaspersky SoftwareSafe Computing - It's Good for U

In light of recent reports that classified National Security Agency (NSA) documents were stolen by exploiting Kaspersky Lab anti-virus software, U-M’s Information Assurance (IA) recommends removal of any AO Kaspersky Lab products that may be on your computers.

The U.S. Department of Homeland Security has ordered federal agencies to identify and plan to remove products from the Russian cybersecurity firm AO Kaspersky Lab running on government computers.  

Some faculty researchers at peer institutions have received letters from NASA asking them to ensure removal of Kaspersky products from any systems that interface with NASA's Solutions for Enterprise-Wide Procurement.

Members of the university community are expected to abide by Security of Personally Owned Devices that Access or Maintain Sensitive Institutional Data (SPG 601.33). Information about individual and unit responsibilities associated with that policy is available on Safe Computing
Tip: Use the anti-virus software recommended by IA. IA recommends free software for use on personal computers and university-provided software for university-owned computers. 
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"Let us love winter,
for it is the spring of genius."

-Pietro Aretino

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