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Tree Lighting Ceremony: Opportunities for Member Activations 

Application Deadline: Sunday October 15, 2017
Event Details
Friday, November 17, 2017
Market Times: 6:00 p.m. – 10:00 p.m.
Tree Lighting Ceremony: 7:00 p.m. – 9:00 p.m.
Tree Light-Up: 7:30 p.m.

The BIA is introducing new participation levels for the 2017 Tree Lighting Ceremony in Downtown Oakville, other than just the Holiday Market. The BIA is offering spaces in the following categories for activations;

  • Holiday Market (returning from 2016)
  • Member Activation
  • Member Food Market
  • Beer Gardens and Extended Patios
 
Types of Member/ Vendor Activations
 
Holiday Market Booth Set-Up (George St.)
Participation Fee: $100 plus HST
BIA Members will be prioritized for booth spaces until Sunday October 15, 2017 when the Vendor Applications will become available for businesses outside of the BIA. Maximum 12 booth spaces available.
 
In exchange for the vending fee, the Downtown Oakville Holiday Market will provide to each participating business: one vending space (6 foot long x 10 foot deep), one 6 foot table with table cloth, two chairs, lighting, a sign with your business’ logo and name above your table, along with cohesive market decor and marketing exposure on our website and social platforms.
 
Access to amenities including: electrical grey water dumping, etc., are not provided nor will be available. The business must be able to accept cash, credit/ debit with a cash box, POS machine provided by your business, or SQUARE.
 
The market aims to offer seasonal goods for purchase such as;
  • Tree ornaments
  • Festive handmade crafts
  • Stocking stuffers
  • Winter warmth attire
  • Seasonal Treats
  • Great Gifts that represent your business
  • Other seasonally inspired items
 
Member Activation (Within Closure)
Participation Fee: $0.00
This vendor space is described as any business, that is located within the street closure (Lakeshore Rd.; East of Thomas St. and West of Dunn St.), that would like to participate with a booth set-up outside their storefront.
 
This business is responsible for providing their own booth equipment (i.e. tents, tables, etc.) and must follow standard procedures for proper tent weighting, Halton Food Services Application and Town of Oakville food permits. For more information please contact the Event Coordinator from the BIA for additional information.
 
Member Food Market
Participation Fee: $0.00
This vendor space is NEW to the Tree Lighting Ceremony event. The BIA is looking for business interested in selling food that requires warming trays or cooking stations (i.e. Grills and hot plates). If you are selling baked good or prepacked items that do not require cooking/ warmth on site please select BIA Member Holiday Market. If you are a business that has the ability to utilize a food truck please feel free to contact the BIA Event Coordinator further for details.
 
This area will be located within the closure along Lakeshore and the business is responsible for providing their own booth equipment (i.e. tents, tables, etc.) and must follow standard procedures for proper tent weighting, Halton Food Services Application and Town of Oakville food permits. For more information please contact the Event Coordinator from the BIA for additional information.
 
Patio (Alcohol)
Participation Fee: $0.00
This vendor space is described as any business that would like to host a patio serving alcohol. Limited spaces are available.
 
This business is responsible for providing their own equipment (i.e. tents, tables, etc.) and must follow standard procedures for proper tent weighting, Halton Food Services Application and AGCO Liquor permits. For more information please contact the Event Coordinator from the BIA for additional information.
 
Application Process
Businesses interested in applying for permission to vend at the Downtown Oakville Tree Lighting Ceremony should complete and submit an application form, see below or click the link below, a copy of their insurance and any fees.

 https://downtownoakville.wufoo.eu/forms/zn5qxoi16ylpmf/

Insurance Requirements
All vendors on Town of Oakville facilities or held on town property must provide the BIA with a certificate of Commercial General Liability (CGL) insurance in the value of $5 million. Please contact events@oakvilledowntown.com with any insurance questions or concerns.
 
The certificate is required to name “The Corporation of the Town of Oakville, 1225 Trafalgar Road, Oakville Ontario, L6H 0H3” as Additional Insured.
 
 
 
Tree Lighting Ceremony Vendor Application Form
 
Application Deadline: Sunday October 15, 2017
 
Space is limited and offered on a first come first serve basis. The BIA requires all payment, signed documents and insurance to be received in order to reserve the booth.
VENDOR CONTACT INFORMATION

BIA CONTACT INFORMATION

Applicant Name:   Coordinator Name:
Paige Grasby
Business Name:   Business Name: The Downtown Oakville BIA
Address:   Address: 146 Lakeshore Ave. E.
Phone Number:   Phone Number: 905-844-4520 x14
Email:   Email: events@oakvilledowntown.com
Applicant Signature:   Coordinator Signature:  
Date:   Date:  
 
Please select which activation your business will be participating in based on the descriptions provided above.
o Holiday Market (returning from 2016)
o Member Food Market
o Member Activation
o Beer Gardens and Extended Patios
Proposed items to be sold from your business:
________________________________________________________________________ ________________________________________________________________________
________________________________________________________________________              
________________________________________________________________________              
Is the business planning on selling food or drinks? o Yes o No
Is the business planning on giving out EDIBLE samples? o Yes o No
Are you serving alcohol? o Yes o No
 
Terms and Conditions
Please check each box to confirm.
o I agree to submit a valid Food Vendor Health  
   Permit from Halton Public Health if I intend to
   sell edible goods.
o I understand that access to amenities including:
   electrical may not be provided
o I commit that my business will arrive by 4 p.m.
   and will not leave the booth prior to 10 p.m.
o I have filled out all necessary sections of this
   application.
o I have attached a copy of my insurance 
   certificate naming the Corporation of the Town
   of Oakville as an additional insured.
o Enclosed is the corresponding vendor fee (if
   applicable).