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A weekly newsletter from Lake Washington PTSA Council 2.8
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Weekly Waves

News to Use Right Now
August 23, 2021

A Word From the Presidents:

It seems as if summer is speeding to a close as we edge closer to the start of the school year.  If our inbox is any indication, many of you have ramped up your PTA work over the last week. We are so excited to finally see so many of you in person after the distance of the last year. It has been great for us to be able to connect with some of you during our training sessions and roundtables, as well as via emails, texts and phone calls. This week is our sixth summer meeting for members of the LWPTSA Council Board as we prepare for our first membership meeting of the year, on Thursday, September 2 at 9:45am.  (Complete Meeting Schedule here)
Together, we, Brandi and Yumna, have dubbed this year, "The Year of Re", a year to Reconnect with our PTA leaders, a time to Rebuild relationships with our students, staff, and families, and an opportunity to Reengage with our communities.  We are also extremely excited to Reimagine PTA with each of you this year.  Please do reach out with any questions, comments, or concerns and we will be happy to help you. You can always reach out to any of our Council leaders for advice, suggestions, or to simply make a connection; we love to hear from you! Board Contact Information

P.S. Make sure to read our partner information located at the bottom of this newsletter to find important information from our partners.

PTA Leader Survey

Please help us out! 
We are trying a new, hopefully streamlined, way to collect information from each of our local PTAs. We know that a few of you have sent this information to Council and to WSPTA, so we appreciate your patience in filling out this contact list with the most up-to-date, accurate information. Please take a few minutes to fill out this form with the names, titles, and email addresses of each of your PTA Board members and chairs. Only one person from each PTA needs to fill out the form, but please do ensure that it is filled out with your most up-to-date information. Click here for PTA Survey.

Thank you to Thoreau, Redmond Elementary, LWHS, AG Bell, ICS, Inglewood, Mead, Finn Hill, Rosa Parks, Muir, STEM, Evergreen, Wilder, JHS, Einstein, Keller, Franklin, Eastlake, Smith and Ella Baker PTAs for updating your contact information!

Look Here! 
Training Opportunities!

Every elected PTA officer needs to attend one approved training class each year. Here are upcoming training opportunities that Council is providing this week -- all are welcome! In addition, one person from each PTA Board is required to attend WSPTA training, PTA and the Law, at least once per year.  Please register here for the next session: PTA and the Law

Need training? LWPTSA Council is always happy to host training for your entire board all at once. Drop us a line!  Find lists of WSPTA-approved training classes we can provide on our website.

We'd Love for YOU to Join Our Team!

We're looking for a few good volunteers that would like to work with Council. Please reach out to President@LWPTSA.net for more information. We are happy to work with you, and maybe a friend, and will provide experience and training. 
 
Where is your passion? What are your interests? We'll help you help others. 

Council Elected Board Members: 
  • Secretary
  • Advocacy Vice President
Council Appointed Chairs: 
  • Scholarship Auction 
  • Social Media Editor
  • Website Editor 
  • Weekly Waves Editor 
  • Currents Editor 
  • Diversity, Equity and Inclusion 
  • Emergency Preparations 
  • Founders' Day
  • Parent Education
  • Reflections 
  • Scholarships
  • Special Education Group
  • Sustainability 
We cannot wait to work with you! 
President@LWPTSA.net

National PTA School of Excellence Program Logo

Congratulations! School of Excellence PTAs

We have three PTAs in the LWPTSA Council that are National PTA Schools of Excellence. 
  • Juanita High School PTSA 
  • Norman Rockwell PTA
  • Peter Kirk Elementary PTSA 
We are so excited to honor and recognize these schools as they work to create a welcoming and inclusive environment for students and their families. 

Turn Your Membership Drive Up to 11

turn your membership up to 11Now’s the time to get rolling. We're all going to have a different experience from last year to this year, whether your kids are attending school in-person, online, or some other combination, it's another set of new experiences from last year. Now is the perfect opportunity for your PTA to facilitate connection between families and school as most students are returning to in-person learning. Membership is an important part of your school having a louder voice. Speaking of louder, follow the steps below to turn your membership drive up to 11!
  1. Pick a theme
  2. Create your membership form as a pdf or printable image 
  3. Work with your office staff to determine the best way to receive mail, make sure the mailing address is on your form.
  4. Work with your website person to set up online membership purchases. Include a link to the printable form for people who don’t want to pay online.
  5. Continue reading Steps 5-11 here: 
Upcoming Roundtable on all things Membership:  Register Here for WSPTA Planning Your Fall Membership Drive 

Questions? Email membership@lwptsa.net

Membership Subsidies

As we spend this year reconnecting with our communities, one way in which we can support all families is by having our PTAs offer membership subsidies.  Earlier in the year WSPTA issued guidance on how create and offer membership subsidies.  Check out our website for more information: Membership Dues Subsidies

Save the Date

  • Presidents and Principals is scheduled for Tuesday, September 14 from 10am-12pm
  • New and International Families Welcome Event will be held in conjunction with LWSD on Saturday, September 18. Final times and details are being confirmed and will be shared in next week's Weekly Waves. 
  • Reflections Chair Kick Off will be Monday, September 27 at 7pm
  • Legislative Assembly, hosted by WSPTA, will be held October 23-24. Details to be announced.  

PTAs and the LWSD Print Center

Did you know that PTAs can use the district's print center for competitively priced printing, copying and binding costs? A direct link for PTA requests, a full list of services offered and a PTA price list can be found at on the LWSD print center website.
Lake Washington School District News & Updates

Return to School for PTA Leaders

The Lake Washington School District would like to share information around volunteers and PTAs in schools this fall in order to comply with health and safety requirements and to keep students and staff safe, while at the same time recognizing the importance of PTA events to our schools. 
Key Points: 
  • Outside gatherings are acceptable for PTAs, as long as participants follow current health and safety guidelines regarding masking and distancing. 
  • School-wide events, held by the PTA or the school, that include families, at this time should be held virtually if they cannot be held outside. Events such as grade-level events that are not school-wide are allowed at this time.
  • Inside school buildings, everyone, including volunteers, needs to be masked - regardless of vaccination status.
  • While volunteers will be welcome on school property, currently, adult volunteers will not be working in classrooms in order to minimize the number of people in close contact with each other on our campuses. 
  • PTAs are asked to hold off on making plans for before- and after-school enrichment programs until we can work further with LWSD on guidance around if and how those can work in our school buildings during these times.
  • More information will be shared as it becomes available. 

LWSD Volunteer Process

All Lake Washington School District volunteers must be approved by the district. Here are a few tips and reminders about the volunteer application process:
  1. Volunteer applications are processed via the Raptor system and are good for two years.
  2. Volunteers who are approved can log into their Raptor Volunteer Portal to check the expiration date of their volunteer application.
  3. Volunteers can also contact Volunteer Program Supervisor Chris Robison (crobison@lwsd.org) to check on volunteer status.
  4. Reminder emails will be sent out 30 days before an application is due to expire.
PTSAs can request a list from Chris Robison of approved volunteers for their school.  This list will contain the names of the volunteers and the expiration date of their application. 
Washington State PTA News & Updates

Autumn Leadership Launch

September 16-18, 2021

PTA Leaders from across the state are invited to the first ever statewide Autumn Leadership Launch. Registration is open now and is $25.00 per person until September 7th. Check with your Treasurer or President to see if this expense can be covered by your board's current budget.
 

Planning Your PTA's Fall Membership Drive

Monday, August 23, 6-7:30pm

This class will provide all local PTA board members, especially the Membership chairs, with tactical guidance for implementing a fall membership drive at their local PTA. 
 

PTA and the Law

Monday, September 27, 6-9pm

PTA and the Law is a required class for at least one PTA officer each year. This session will prepare you and your fellow officers to run your PTA with an eye toward the important legal and fiscal requirements in running a nonprofit. PTA and the Law deals with state and federal rules and regulations relevant to running a charitable, tax-exempt, nonprofit corporation in the state of Washington and will explain how these rules impact your PTA.

Please sign up here: PTA and the Law Registration 

Standards of Affiliation Changes

Each PTA across the state is required to fill out and complete each of the tasks on the Standards of Affiliation form. 

There have been three changes to the Standards of Affiliation this year: 
  • Members must be entered into the WSPTA membership database within 30 days of transaction.
  • IRS 8822-B has been removed since it does not need to be done each year, only when the responsible party changes. 
  • Language updated for filings to align with WA Secretary of State terminology.
If you have questions about the agreement, please reach out to your AVP or to other Council Leaders.  Board Contact List

WSPTA Bylaws Update

WSPTA had an update to their Bylaws after this year's Convention. Updated Bylaws can be found here. WSPTA Bylaws

*As a reminder, your Standing Rules and policies may be more restrictive than WSPTA policy, but may never be less-restrictive. In addition, your PTA Board may not hold a position that is in conflict with WSPTA positions and resolutions.  
National PTA News & Updates

National PTA School of Excellence Program Registration

National PTA School of Excellence is a recognition program that supports and celebrates partnerships between PTAs and schools to enrich the educational experience and overall well-being for all students. National PTA School of Excellence recognition program opens the lines of communication and critical thinking within school communities to make data-driven decisions that yield positive, long-term results. Registration is open through October 1st.

Essential Tech for Better Family School Communication Webinar

Thursday, September 9, [9:30 am PDT]

Family school communication technologies are integral in establishing strong partnerships. Register here to attend a National PTA webinar on Thursday, Sept. 9 at 12:30 p.m. EDT about the communication systems that can build relationships in your school community and support every child’s learning and development. 
Upcoming Dates & Reminders

August Board To-Do List

  • Attend board and membership meetings
  • Read meeting minutes and offer corrections
  • Prepare reports for board and membership meetings
  • Get educated: take advantage of in-person and online training opportunities
  • Be familiar with your responsibilities and fulfill them
  • Review and ask questions about the monthly financial report
  • Actively engage in plan for membership growth
  • Prepare content for a newsletter or social media
  • Review and update your website
  • Participate, help others, and communicate
  • Review the Standards of Affiliation Checklist

  • Financial Review
    • Check out the blog post on how to do this virtually if you have been unable to complete a financial review.
  • Update calendar for membership meetings or PTA activities for the year
    • Make sure your public-facing calendar is up-to-date for your members.
  • Speak at the August school staff meeting (with permission)
    • Coordinate with the principal and be prepared that this might look different than in the past. Introduce yourself, talk about membership, share the benefits of PTA, explain any grants, reimbursement forms, programs, or events that directly affect staff.
  • Hold your first board meeting/retreat
    • As a board, set goals, prepare for your first membership meeting, review your budget and standing rules, and recommend these documents for approval at your first membership meeting. Check out this blog post for more information about board retreats.
  • Create your plan for membership growth
    • Review your membership dues as any changes may need to be approved in your standing rules.
    • Make sure you are set up with the online join option through memberplanet.
    • Review your membership form.
    • Send membership renewal notices to last year’s members.
    • Review the resources available for the WSPTA membership database.
  • Begin the search for potential nominating committee members
    • No, it is not too early. Give this committee plenty of time to get to meet and know upcoming leaders for your PTA.
  • Review your board structure for next year
    • Changes in board structure need to be approved in standing rules before the nominating committee is elected.
  • Attend this year’s Autumn Leadership Launch
    • New this year and open to any PTA leader. In addition, look out for other region or council trainings and roundtables throughout the fall.
  • Share online WSPTA leader resources with all board members
  • Start your membership drive
  • Was your PTA incorporated in August?
    • If so, then your annual Corporation Renewal is due by 8/31. The annual corporation report is due regardless of your PTA’s annual income and is separate from the Charitable Organization Registration/Renewal.

Key Dates

  • Aug 23, 10 AM: Secretary: More Than Minutes
  • Aug 23, 6 PM: Planning Your Fall Membership Drive
  • Aug 24, 10 AM: Membership: The Ask
  • Aug 24, 7 PM: Presidents 101
  • Aug 25, 10 AM: Pump Up Your Communications 
  • Sep 2, 9:45 AM: September Membership Meeting 
  • Sep 14, 10:00 AM: Presidents and Principals

Corporate Renewals

Due in August: Frost, Smith
Due in September: Blackwell, Lakeview, Muir, Wilder
Due in October: Mead
See full list of LWPTSA incorporation dates

About Us

The Lake Washington PTSA Council 2.8 (LWPTSA) serves local PTAs in the Lake Washington School District. 

Our Partners

Weekly Waves was edited by: Brandi Comstock, Yumna Green, Mindy Lincicome, and Felice Nightengale. Email us at waves@lwptsa.net
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