To all members of the Hobart Real Tennis Club,
The newly elected Committee held its first meeting on 18th January 2021, attended by all members including the head Pro, and the following is a summary of key outcomes.
We have determined to provide members with a summary after each monthly meeting.
1. We agreed on a general governance approach ensuring an inclusive, collaborative manner to progress the best interests of the Hobart Real Tennis Club. We will formalise this into a Committee Charter.
2. The most urgent and important matter was to ensure the longer-term retention of Brett McFarlane as the Club Professional. We received a very detailed briefing on the contract and remuneration arrangements of the current contract; this dispelled a number of misconceptions and misunderstandings that have been circulating in recent times, and we unanimously concluded that the remuneration arrangements were fair and reasonable and appeared to have provided good value for the Club and could continue to form a sound basis for the future, notwithstanding that there may be some opportunities to enhancement for mutual benefit. The Committee approved an immediate short-term extension of the current contract, with the intent of securing a new longer-term contract in the near future. This approach will also allow time for a parallel process to determine the best arrangement for recruitment and employment of an Assistant Pro, which will be essential to enabling a seven-day service delivery for the Club’s operations.
3. We agreed in principle to the recruitment of assistance for the head Pro, subject to further discussion with him as to the best model and an assessment of financial implications. Relevant to this, a DRAFT Strategic Plan which has been under development for some time will now be reviewed and finalised by the Committee for consultation with members. This strategic plan will outline the Club’s objectives and strategic approach covering such aspects as thriving membership, tennis program and strategy, financial sustainability, facilities maintenance and development, social program and custodianship of our history and heritage.
4. The Club was recently successful in being offered a Hobart City Council grant of $12,200 to contribute to the replacement of the current court lights with LED lighting. The project potentially offers significant annual savings(potentially $8,000 pa) in future energy costs. A decision to commit to the project, which will require at least $25,000 of co-investment funds from the Club is needed by mid-February. The Committee is seeking confirmation of financial and technical aspects prior to a final decision.
5. The Committee received the Treasurer’s Finance report for results to the end of December 2020. Overall income and expenses remain on budget for a profitable (>$40,000) 2020/21 financial year, and with a healthy current cashbalance of $116,000.
6. The Committee agreed on the importance of ensuring effective communication with our members. We agreed to look to provide an early opportunity for members to meet with the new Committee members, perhaps at an upcoming Friday night drinks event. And members are also encouraged to email any ideas, issues or concerns to the Committee, either to the President (firstname.lastname@example.org) or the Secretary (email@example.com) in the first instance.
Ray Brown, President