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A Newsletter from the BVCSD
Bear Necessities

Issue 4 | May 2020
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Transparency Certificate of Excellence Awarded to Bear Valley CSD
Bear Valley Community Services District received the District Transparency Certificate of Excellence by the Special District Leadership Foundation (SDLF) in recognition of its outstanding efforts to promote transparency and good governance.   
 
“This award is a testament to Bear Valley Community Services District’s commitment to open government,” said, Mr. Malinan, General Manager. “The entire District staff is to be commended for their contributions that empower the public with information and facilitate engagement and oversight.” To receive the award, a special district must demonstrate the completion of essential governance transparency requirements, including conducting ethics training for all board members, properly conducting open and public meetings, and filing financial transactions and compensation reports to the State Controller in a timely manner.
 
SDLF is an independent, non-profit organization formed to promote good governance and best practices among California’s special districts through certification, accreditation, and other recognition programs.
New Way to Contact the CSD
COVID-19 Resource Repository
With everyone working from home, we know it has been difficult to contact us. In response, we have created a new website contact form that allows you to reach out to each division within the CSD. 

We will respond to all emails within 24 hours, excluding weekends.

Our after-hours emergency number for water is still being answered. That number is(661) 821-3239 ext. 10 
The COVID-19 repository is being updated daily with answers to Frequently Asked Questions (FAQs) as Federal and State stances adapt to the pandemic.

The page also includes links to County, State, and Federal assistance programs and information websites.
May Board of Directors Meeting Taking Place on Zoom
In accordance with the Governor's Executive Order (N-29-20) and the declared State of Emergency, including social distancing directives as a result of the threat of the COVID-19 virus, Board member and BVCSD staff will be participating in this meeting remotely. There will not be a physical location for this meeting, however members of the public may participate in the meeting in the following ways:
  1. Open Session Webinar Link: https://us02web.zoom.us/j/82900290392
  2. Phone: Dial (for higher quality, dial a number based on your current location):
    • +1 669 900 9128 or
    • +1 253 215 8782 or
    • +1 346 248 7799 or
    • +1 312 626 6799 or
    • +1 646 558 8656 or
    • +1 301 715 8592
  3. Email: You may submit comments on a specific item to kmcewen@bvcsd.org. Please send your email at least one hour prior to the start of the Open Session meeting.
Webinar ID: 829 0029 0392
International Numbers Available: https://us02web.zoom.us/u/kcq7wdEc8s

Members of the public may submit comments on agenda items via email at least 1 hour prior to the start of the Open Session meeting, or may use the Zoom Meetings “Raise Hand” feature and wait to be recognized by the Secretary of the Board.

If you would like to learn how to join a Zoom meeting, you may find this video tutorial helpful.
 

Public Works Updates


Roads Division
Road's work on the transfer station project is wrapping up. As of this writing, access roads to the green waste and manure areas are complete.

Staff is nearly finished with the vehicle staging area in front of the green waste and manure pads. Drainage improvements have been made and asphalt grindings have been laid down to control dust and mud. The new days and hours of operation were implemented on April 6th. Security cameras have been installed and have already proven effective in capturing violations both during and after operational hours.

Gate Drainage Project
Due to the COVID-19 disruptions, the closing date on the gate drainage project was extended but no bids were received. The District will be looking into alternate options to complete this project.

Water Division

During the month of April, the water crew conducted normal operations including sampling,
sanitizing and maintaining well and pup houses, meter reading and equipment maintenance.
  • The motor on CV5 was rebuilt and reinstalled. We ran into a problem with a double
    check valve. The rebuild kit for that will arrive soon and the repair will be completed by mid-May.
  • Well 36 on Deertrail has been flushed and sampled. All results were good, so that well is being reintroduced to the water system. Well 6 is awaiting testing results.
  • Leaks were repaired on Skyline (service line) and Deertrail (main line). The fire hydrant by the dip tank was repaired and put back into service.
  • 400 water lines were located and marked so that SCE could move ahead with their power pole replacement project
Wastewater
During the month of April, the wastewater crew continued preventative maintenance as well as standard operations. The sewer system is currently undergoing cleaning and televising to examine the internals for damage (cracks, root intrusions).

General Services
Fleet and facilities continued repairs on equipment, vehicles, repairs at the PD and Gatehouse,
repairs to mailboxes and mail stations, and generator inspections. The Oak Flat and El Rancho
mail station is on hold until the Transfer Station reconfiguration is complete.

During the month of April, our Transfer Station moved:
  • 40 household bins
  • 36 manure bins
  • 30 green waste bins
  • 14 recycling bins
  • 1 bin of illegally dumped treated wood
Safe Navigation of the RFID Gate Benefits All Users
On August 1, 2019, the CSD placed into operation the new RFID (radio frequency identification) gate for Valley residents who choose a faster and smoother way to enter the Valley. The program has been a huge success, providing quick and easy passage for over 1,000 residents each day (nearly 2,000 on the highest-volume days).  Using a conservative figure of 1,000 vehicles per day, our RFID gate has provided access to residents nearly 300,000 times to date.
 
Most find the RFID Gate’s operation intuitive and easy to navigate.  However, since it was put in operation, the RFID gate arm has been struck by residents’ vehicles 13 times, or one out of every 23,000 vehicles.  Put another way, 99.995% of vehicles entering the RFID Gate do so without a problem.      
 
While the gate arm is built to break-away when struck, replacement requires two CSD personnel to respond and repair it. We have seen damage to the gate arm’s LED lights, broken electrical wires, and cracks to the gates structure as a result of these strikes. Also, closure of the RFID lane while workers respond and repair it creates an inconvenience to other residents. 
 
In examining the 13 gate strikes since August 2019, we’ve noted that strikes consistently occur when two vehicles approach the gate and the second vehicle is following too closely, and both vehicles are driving more than the posted speed limit of 10 mph.  The RFID reader often cannot “see” an RFID tag if the second vehicle is following too closely.  And driving at a higher speed than the posted 10 mph limit only compounds the problem.
 
There are three “rules” for safely going through the RFID gate:
  1. Do not tailgate – Allow two car lengths between you and the vehicle in front of you,
  2. Drive at or beneath the posted speed limit of 10 mph,
  3. Proceed through the gate only when the LED lights affixed to the gate arm are GREEN.
Until now, the CSD has absorbed the costs of labor and repair parts when the RFID gate has been struck, a practice that is not sustainable, and is unfair to those residents who opt out of the RFID program.  So, the District is implementing a deterrent and cost recovery program for damage to the gate.  When motorists strike the RFID gate and are found to be following too closely or speeding, the District will exercise its option of issuing administrative citations for violation of the District Code for damage to District property with a fine of $100 for the first offense.  The CSD will also seek reimbursement for damages and/or employee costs for repair or replacement of the gate.
 
Of course, our preference is that all residents safely navigate the RFID, being mindful of their speed and distancing, ensuring reliable and lasting use of the gate.
 
Be Safe!
Chief Melanson

Did You Know?

We are not currently installing RFID tags due to social distancing and sanitary considerations, but windshield decals are available at the Police Department Monday through Friday from 8 am to 4 pm.

Employment


VOLUNTEER!


Please lend us your intelligence and expertise. Resident volunteers are needed for the following positions:


Administration Committee: 2
Finance Committee: 2
Public Safety Committee: 1
Disaster Preparedness Advisory Council (DPAC): 7
Contact:
kmcewen@bvcsd.org
 
Our community is owned and run by our residents. We need you!
May Events
May 11 - DPAC Committee

May 14 - Regular Board Meeting

May 25 - Memorial Day - CSD Office Closed
May Agenda Items

Action Items

  • RATIFY COVID-19 Related Emergency Policies
  • AUTHORIZE the General Manager to execute a contract in an amount not to exceed $77,000 with Bakersfield Well & Pump Company for the rehabilitation of wells #31 & #32
  • APPROVE proposed amendments to the 5-year Capital Improvement Plan for Water Division
  • APPROVE purchase of emergency generators for wells #CV5 & #CV6
  • SCHEDULE Special Budget Meetings
  • ACCEPT Monthly investment report as of February 29, 2020
  • ACCEPT Quarterly investment report as of March 31, 2020

Information & Discussion

  • Board Comments
  • Staff Reports

Future Agenda Items

  • Special Budget Meetings (pending Item #11F)
  • Approve Personnel Policies & Employee  Handbook (June 11, 2020)
  • Sewer System Rate Study (TBA)
  • Public Hearing - Sewer Rates (TBA)
View the Agenda

Contact Information


Administrative Office
8am - 4:30pm
821-4428

Public Works Office
8am - 3:30pm
831-4428
after-hours emergency call:
821-3239 ext. 10

Police Department
8am - 4pm
Office: 821-3239
Dispatch: 861-3110

Gate
24 hours a day
821-5261
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Copyright © 2020 Bear Valley Community Services District, All rights reserved.


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