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Welcome to the winter edition of our e-newsletter. We hope you are all keeping warm on these chilly days. We are so lucky to have a beautiful back drop of the snowy Southern Alps in Canterbury.



We would like to take this opportunity to say a big thank you to you. We feel very fortunate to have such a great client base and really value the strong relationships that we have built up. Without you and the referrals Equation would not exist. So please know that we do appreciate your business.

It was fabulous to receive your feedback on the last newsletter. Thanks everyone!

As humans we tend to take the time to complain about a service or product but don't take enough time to say thanks or give any feedback when a good job has been done. We all think about it but it's sometimes beneficial to take the time to acknowledge it.

We recently received this email from a client whose administration we managed while a staff member was on sick leave.
First of all I would like to thank you both for your help and efforts on stepping in to help with our payables 
It has been a huge help for me and a relief to know that you are both there behind the scenes keeping us up to date and of course the spring cleaning of anything that needed tiding up.
Through this experience it has highlighted a lot of areas that need to be worked on from our end and the call for more policy and procedures for the future.  
Overall it has been so helpful as we have grown for me to have a company like Equation alongside that is always so readily contactable, responses to queries are always so prompt which I have to say is a complete standout from any of the other hundreds of companies we deal with on a daily basis.
I will continually push the Equation name out to everyone I come across

Simon Shearer - Shearer Developments Limited
For those of you that did not know we offer customised administration services with the use of Xero. We offer short or long term services depending on your needs.
Our services cover
  • Bank reconciliation
  • Accounts Payable
  • Accounts Receivable
  • Debt Collection
  • Payroll

Give us a call if you would like to know more about our Administration services.


We would like to introduce you to Theresa Aitchison our newest member of the Equation team. 
Theresa will bring her Accounts experience from previous employment at Telecom where she was working directly with clients and enjoyed having that personal interaction. Currently she is studying the Diploma in Accounting, as well as managing the accounts for her husband's business and a mummy to two busy kids.
Farming and Xero
Bonnie and I have been busy learning the brand spanking new Xero Add On called Figured. This solution allows farmers and their accountants, banks and rural service companies to work together from the same set of online, real ­time data, and will provide one centralised home for key accounting and farm management tools. It will allow farmers to be able to forecast and work in real time.
If you are an accountant and have clients that may be interested please give us a call.


How much do you really make on a job?

I have seen lots of examples from clients that we have worked with on of how this figure comes about.

" I can tell I must be doing ok as I have enough money in the bank to pay my bills and some left over"
" I pay my guys $25 per hour and charge him out at $55...good eh!"
" I'm paying GST so I must be doing ok"
" I've just got a good feel for it'

How many of you can tell exactly how much you make on a  job without spending hours and hours number crunching?

We are now seeing more and more clients coming to us and that is exactly want they are want to see as their other methods are not effective or nonexistent.
Our clients are choosing systems such as WorkflowMax to give them this valuable information. 
We recently assisted on the conversion for Peter May Canvas and Marquee Hire to Xero and WorkflowMax and this was a non negotiable for them.
We'd like to share Toni's experience with you.

"WorkflowMax has been like someone turning the light on for our business. 
We knew our old software wasn’t giving us the information we needed to know whether we had been profitable on each job. Manual costings were so labour intensive we didn't tend to do them very often.

Now at the touch of a button WorkflowMax gives us a profitability report on each job which is amazing.  We share this information with our staff, who really take ownership of the job to ensure good profitability.
This and other reports in Xero help give us the information we need to make decisions within our business.

Forgive me if I am starting to sound a little bit evangelical, but the change to WorkflowMax really has had a dramatic impact on our business, and put us back in the driver’s seat, linking through to Xero and giving us all the information we need.

Guided patiently by the team at Equation we undertook a seamless transfer over to WorkflowMax and Xero.  Bonnie was able to understand our business and how we needed Work Flow Max to work for us. She ensured we set up and customized WorkflowMax correctly to meet these needs.
Not only is Peter May Ltd is a canvas fabrication but a marquee and event hire business. Bonnie has set WFM to cater to both sides of our business."

Give us a call at Equation if you would like to see more detail behind your jobs.

We can't be all work and no play!

Bonnie will be away from Oct 3rd -19th Oct and yes for more running, the Chicago full marathon this time. We wish her all the best.
Nicole will be away from 30th July to 10th August for a bit of family time and also from 22nd Sept to 28th Sept.
Congratulations to Patrick Moran from First Aid for Computers. His was the lucky name drawn for liking Equation's facebook page and has won a $50 Tannery Voucher. Happy Shopping Patrick!
Equation is proud to be partners with...
Keeping in touch with you is important to us, and we'd love to hear from you. Please contact us any time.

Best regards

Nicole, Bonnie and Theresa.



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