Win an Amazon Echo
To celebrate the release of the 50th Edition of the Technology Newsletter, this week we are giving away an Amazon Echo Dot 3rd Generation. Simply fill in our Competition Entry Form to be in with a chance of winning. Entries will be accepted until Thursday 22nd April.
Technology Quick Tips of The Week
Adding Alternative Text to an Image
You can create Alt text for images in your documents (Word, PowerPoint, Excel) as follows:
Tip: It is best to keep Alt text accurate, concise, and generally no longer than 1 or 2 sentences. If longer descriptions are needed you can put them in the prose around the image or use a hyperlink to open a new document with more descriptive text.
- Place focus on the image you want to add Alt text to and then press Shift + F10 (or the Applications Key). You can also right-click on the image.
- Arrow down the context menu to Edit Alt text, then press enter.
- In the Alt Text pane, type 1-2 sentences in the text box to describe the image and its context to someone who cannot see it.
How to Stop WhatsApp auto downloading Photos, Videos, and other Media onto your Phone
WhatsApp is a very popular messaging app and is great for sharing all kinds of content but if you are not careful it can take up a lot of memory on your phone or tablet. Today we will cover both WhatsApp on android and iPhone as they are very similar.
1. Open WhatsApp and go to the Settings menu on the bottom right and double tap on it.
2. Swipe right until you hear storage and data and double tap.
3. Swipe right until you get to the heading media auto download, you will hear photos, video, audio, and documents.
4. If you double tap on any of these, you can choose the never option.
Now only the files you choose to download manually will appear on your phone.
On the iPhone you also get an option to turn off photos and videos showing up in your camera roll. To do this open WhatsApp. Then double tap on the Settings tab on the bottom right of the screen. Swipe right until you get to chat, then swipe right until you hear save to camera roll and double tap to toggle it to off.
Note this option is also available on Android but it is labelled slightly differently. On Android, it is labelled show newly downloaded media in my gallery, and this can be toggled on or off.
1. Open WhatsApp.
2. Tap the settings icon on the top right corner of the screen, next to the search icon, to open the settings drop down menu.
3. Select the last item on the drop-down menu, ‘settings’, and tap to open.
4. The 5th item on the next page is ‘Storage and Data’. Tap this to open it.
5. On the bottom half of the screen there will now be three options for the media auto-download settings. The options are under the headings ‘When using mobile data’, ‘When connected on Wi-Fi’ and ‘When roaming.’
6. Tap on any one of these to edit the settings for that case. After selecting a particular case, untick the box next to each option on the pop-up menu to select whether that media will be automatically downloaded. The options are Photos, Audio, Videos or Documents.
Example: If the box next to Photos is ticked, all photos sent to you via WhatsApp will be automatically downloaded and stored on your phone.
Note: files that are sent to you via WhatsApp and not automatically downloaded can still be viewed in WhatsApp and downloaded by tapping on them in the chat or conversation.
Changing Verbosity Settings
Depending on what kind of VoiceOver user you are, you may want less or more information read back to you. In some cases, it’s just annoying to get information about tables, columns and rows announced when reading emails and newsletters. If you like to read Wikipedia articles these tend to have a lot of embedded links which can hinder the reading experience. Embedded links can also be toggled on or off in the verbosity settings.
You can choose options to have VoiceOver speak hints, punctuation, uppercase letters, embedded links, and more. VoiceOver can even confirm rotor actions. Today we will concentrate on how to toggle on and off row and column numbers.
Going forward column and rows will not be announced by VoiceOver and it will improve your reading experience in some cases.
- First go to Settings and then Accessibility and then swipe right to VoiceOver and then swipe right to verbosity and double tap to open.
- You can also ask Siri to open VoiceOver settings and then swipe right over to verbosity settings and double tap.
- Now swipe right with one finger until you hear row and column numbers, on, if you double tap here you can toggle this setting to off.
Virtual Training Courses
NCBI Labs IT trainer Miriam Kelly will soon be delivering several Virtual Training Courses. Please find details of these courses below. If you would like to join please email email@example.com.
JAWS with Outlook and Gmail Course: 14th April 11:00am – 1:00pm x 2 Wednesdays (Full)
NVDA Shopping on-line Course: 28th April 11:00am – 1:00pm x 1 Wednesday (Full)
JAWS Shopping on-line Course: 11th May 2:30pm – 4:30pm x 1 Tuesday
Touch Typing Beginners Course: 12th May 11:00am – 1:00pm x 6 Wednesdays
Beginners iPad Course with VoiceOver: 17th May 11:00am – 1:00pm x 3 Mondays
JAWS Internet and Outlook Course: 25th May 2:00pm – 4:00pm x 2 Tuesdays
NVDA Shopping on-line Course: 8th June 2:00pm – 4:00pm x 1 Tuesday
JAWS with Outlook and Gmail Course: 14th June 11:00am – 1:00pm x 2 Mondays